Privacy Policy – Sørensen Lawyers

Privacy Policy – Sørensen Lawyers

This Privacy Policy applies to all individuals whose personal data are processed by Sørensen Lawyers, including:

• Visitors to our website;
• (Employees of) clients;
• Recipients of newsletters or other mailings;
• Potential clients;
• Individuals involved in legal proceedings in which Sørensen Lawyers acts as counsel;
• (Employees of) suppliers;
• Third parties communicating with our firm.

What Personal Data We Process

Sørensen Lawyers processes personal data that you provide to us, data generated during your visit to our website, and information obtained from other sources.

Data You Provide

• Contact details and other personal information necessary to handle your matter;
• Data you provide in the context of events, subscriptions, or newsletters.

Data Collected via Our Website

• Details of your visit to our website (pages viewed, duration, etc.);
• Information about your device (e.g. IP address, browser type);
• Your browsing behavior and preferences.

Data from Other Sources

• Publicly available information, such as LinkedIn or company websites;
• Data from public registers such as the Chamber of Commerce or Land Registry;
• Data provided by clients, counterparties, or other involved parties during legal matters.

Purposes of Processing

We use your personal data for:

• Providing legal services to our clients;
• Fulfilling legal obligations, including those under the Dutch Anti-Money Laundering and Counter-Terrorist Financing Act (WWFT);
• Maintaining contact and effective communication with you;
• Marketing purposes such as newsletters and updates;
• Securing, maintaining, and improving our website and IT systems.

Legal Grounds

Sørensen Lawyers processes personal data on the following bases:

• The performance of a contract (e.g. legal services);
• Compliance with legal obligations;
• Your explicit consent (for instance for non-essential cookies or marketing communications if you are not a client);
• Our legitimate interests, such as internal administration, communication efficiency, quality improvement, or client relationship management.

You can withdraw consent or object to direct marketing at any time.

Security of Your Data

We take appropriate technical and organizational measures to protect your personal data against loss or any form of unlawful processing.

Individuals with access to data on behalf of Sørensen Lawyers are bound by confidentiality obligations under applicable professional rules. We follow industry-standard security measures to protect personal data from loss, misuse, alteration, or destruction.

If you have questions about data security or suspect misuse, please contact us at info@sorensenlawyers.com or call +31 (0)10 2492 444.

Sharing Data with Third Parties

In certain cases, we may need to share your data with third parties, such as:

• Counterparties, local counsel, courts, or regulatory and government bodies relevant to the services we provide;
• Supervisory authorities or other bodies to comply with legal obligations;
• IT and communication service providers, or other external suppliers who process data on our behalf.

We only share data for the purposes described in this policy. Where a third party acts as a data processor, we enter into a data processing agreement that complies with GDPR requirements.

Third parties to whom we disclose personal data may themselves be responsible for compliance with data protection laws. In such cases, Sørensen Lawyers is not liable for their processing activities.

Transfers Outside the European Union

Where necessary for our services, we may transfer personal data to recipients outside the European Union. In such cases, we ensure compliance with GDPR requirements, for example through the EU Commission’s Standard Contractual Clauses or other approved safeguards.

Retention Periods

We retain personal data only for as long as necessary for the purposes described or as required by law.

For example, client files are generally retained for seven (7) years in accordance with the Dutch Bar Association’s professional and fiscal retention rules.

Your Rights

You have the right to:

• Access the personal data we hold about you;
• Request correction, supplementation, deletion, or restriction of your data;
• Object to the processing of your data;
• Withdraw consent where processing is based on consent;
• Request data portability (transfer of your data to another controller).

To exercise your rights, please contact us at info@sorensenlawyers.com.

If you no longer wish to receive newsletters or invitations, you can unsubscribe at any time via that same address.

Cookies

Our website uses cookies to ensure proper functionality and to improve the visitor experience. Cookies are small text files stored by your browser.

We use functional cookies and, with your consent, analytical cookies (e.g. Google Analytics) to understand how our website is used. Non-essential cookies are only placed with your explicit consent, which you can manage at any time via our cookie banner or your browser settings.

This policy applies only to cookies placed by Sørensen Lawyers. Third-party cookies are subject to their own privacy policies.

Google Analytics

We use Google Analytics to analyze visitor behavior and improve our website. A data processing agreement has been concluded with Google.

Collected data are anonymized as much as possible and stored on servers in the United States. Google participates in the EU–US Data Privacy Framework, ensuring adequate protection.

For more information, please see Google’s Privacy Policy.

Changes to This Policy

Sørensen Lawyers may update this Privacy Policy from time to time, for example to reflect changes in our data processing or in applicable laws. Significant changes will be announced on our website.

Questions or Complaints

We take your privacy seriously.

If you have any questions or concerns about how we process your personal data, please contact us at mail@sorensenlawyers.com.

If we cannot resolve your concern, you have the right to submit a complaint to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Data Protection Contact

Sørensen Lawyers has not appointed a formal Data Protection Officer. However, all privacy-related inquiries may be directed to:

📧 info@sorensenlawyers.com

📞 +31 (0)10 2492 444